PT Sheets

The overview shows where music plays across each episode and what still needs attention. Open a cue to check its timings, version and approval.

PT Sheets also keeps instrumentation, recording plans, delivery details and music credits with the cues they belong to. Start with an existing edit or enter cues as the work develops.

See cues against picture

The overview shows music placements against picture, with overlapping cues on separate lanes. Choose an episode to see its timings and approval progress, or look across the production to find work that needs attention.

Included and approved music have separate totals. Cues without complete timings remain visible, and omitted cues stay on record while being left out of included totals.

Find and edit a cue

Search for a cue by number or name, or narrow the list by episode or review status. Previous, Next and Choose let you move through the selected cues. Reset the filters when you need the full list again.

The cue editor groups related information together. Switch to the Editorial, Timing or All fields table when you want to compare several records, then return to the focused editor for individual changes.

Start with the information you have

Create the production, check its frame rate and bring in the music cues. Review a few names and timings against the supplied edit before adding versions, approval decisions and recording details.

The six workspaces group the main jobs: Project overview, Cues, Instrumentation, Recording & delivery, Library & rights, and Import & Export. You can move from the overall production to a particular cue, booking or report as needed.

Compare a revised session with the existing music project to see which cues have moved, changed or been added. Select the episode or reel and the tracks to compare, then review the proposed changes.

Choose which timings and other details to accept. If a cue has been renamed or its match is unclear, identify it yourself before continuing. Cues missing from the revised cut remain in the project for review.

Your notes, music versions, approvals, instrumentation and delivery references stay with the continuing cues. You can compare the accepted source again without importing the same cues as new records.

Use colours for approvals

Define what incoming session colours mean, then choose how approvals appear in PT Sheets and in an exported Pro Tools session. This lets a production use its own colour conventions.

Review & Export PTX Approval Colours creates a new session copy with the reviewed colour changes. Check the proposed colours before export. The original session is kept, and unclear or outdated clip matches must be resolved before the copy can be made.

Plan the session

Create a booking with its date, start time, location and performing setup. Add the cues to be recorded and arrange their running order. Move calls earlier or later as the plan changes.

Each call stays linked to its cue, so the people preparing the session can find the relevant timing, version and instrumentation. The running order gives the room a clear sequence for the day.

Check what needs preparing

List the people, parts and materials needed for each call. Mark requirements as required or optional, give them an owner and due date, and update their state as preparation progresses.

This provides a place to see what is ready and what still needs attention before the session. The recording and instrumentation sections can also be included in the production PDF.

Keep take notes

The music take journal records take numbers, performers, bar ranges, decisions and notes against the cue and recording session. Use it to note a preferred performance, a passage to revisit or a useful ending.

The journal documents the recording work. The audio itself is recorded in Pro Tools or another recording application.

Record what was delivered

Keep delivery references for full mixes, stems and alternates. Record the actual filename, music version, recipient, date, delivery state and notes, with each delivery linked to its cue.

When another mix is supplied, add its delivery details so the team can distinguish the previous handoff from the current one. A cue can have several deliveries without losing the history of what was sent.

Keep picture visible while reviewing cues, timings and notes. The resizable side panel works with the footer transport for playback, seeking and frame stepping. Locate a cue to return to its position in picture.

Load the original picture and one or more guide tracks. Set the picture's starting timecode and each guide's offset separately, then check a known sync point. The picture and guides play from the same timeline.

Adjust each guide's level, mute or solo it as needed, and relink files when they move. Mono and stereo guides retain their channels; multichannel guides also offer an all-channel mono monitoring option.

Build a list from the source tracks and clips you select. Include or exclude muted clips, join contiguous edits, include track names and comments, and remove track-name suffixes when needed. Order the list by track or timecode.

Choose an episode or time range for a partial list. Clips that overlap the selected range are listed at their full positions, so the report does not imply that the source clip was trimmed at the range boundary.

Choose the columns and totals

Select the columns the reader needs, then choose paper and branding options. Save output presets for recurring jobs and check the preview after loading a preset.

Clip duration and timeline coverage answer different questions. Two one-minute clips overlapping by thirty seconds add up to two minutes of music, while covering ninety seconds of the timeline. Choose the totals that suit the report.

Export music lists as text, Excel, PDF or Word, or create a package of the selected formats. These lists describe the selected source usage; the full project workbook also carries the broader production information.

Apply a cue edit when it is ready, or use Revert to leave it as it was. Undo and Redo are available for project changes as well as ordinary text editing. Completed valid edits are saved in the background; use Save before a handoff and check the result.

Save As keeps a separate project copy, and recovery helps you return to work after an interruption. If a save encounters competing edits to the same information, preserve a separate copy and review the versions before continuing.

Picture and guide audio remain separate files. Keep them with the handoff when the recipient needs playback, and check their links after moving folders. Sharing a Google workbook shares the project information rather than those media files.

Before delivery, check the current music versions and approvals, the report's episode and sections, and the actual files created. Keep a separate backup of the project and required media.

The included manual, workflow guide and keyboard reference provide more detailed instructions when you need them. They are available from the Help menu.